Processing of (personal) data by the entity in charge of the online application process

Privacy Policy regarding information obligations for applicants

Dear Applicant,

The General Data Protection Regulation (GDPR) came into effect on May 25, 2018. It mandates expanded information obligations that apply as early as the point of data collection. Therefore, in compliance with legal requirements, we are informing you about the data processing activities we carry out.

Who is responsible for data processing?

The controller within the meaning of data protection law is:
TTR Group GmbH
Dreieichstraße 59
60594 Frankfurt am Main, Germany
Phone: +49 69 96246 0
E-mail: datenschutz@ttr-group.de
Website: www.movexm.com

You can find further information about our company, details regarding authorized representatives, and additional contact options in the legal notice (Impressum) on our website: https://www.movexm.com/impressum.

What data do we process, and for what purposes?

We process the data you have submitted to us in connection with your application. We require your data to assess your suitability for the position (or, where applicable, other open positions within our company) and to conduct the application process.

What is the legal basis for this?

The legal basis for processing your personal data during this application process is primarily Section 26 of the Federal Data Protection Act (BDSG) in the version applicable since May 25, 2018. Under this provision, the processing of data is permitted if it is necessary for the decision regarding the establishment of an employment relationship. Should the data prove necessary for legal proceedings following the conclusion of the application process, data processing may take place based on the provisions of the GDPR (General Data Protection Regulation), specifically for the purpose of pursuing or defending against legal claims pursuant to Art. 6(1)(f) GDPR.

How long is the data stored?

In the event of a rejection, applicant data is deleted after six months. If you have consented to the continued storage of your personal data, we will add your data to our applicant pool. Data in the pool is deleted after two years. If you are offered a position during the application process, your data will be transferred from the applicant management system to our HR information system.

To which recipients is the data disclosed?

Upon receipt, your applicant data is reviewed by the HR department. Suitable applications are then forwarded internally to the department heads responsible for the specific position. The subsequent steps are then coordinated. Within the company, access to your data is restricted to those individuals who require it for the proper conduct of our application process.

Your rights as a "data subject"

You have the right to obtain information regarding the personal data of yours that we process. Please note that if a request for information is not made in writing, we may require proof of your identity. You also have the right to rectification, erasure, or restriction of processing, to the extent permitted by law. Furthermore, you have the right to object to processing, subject to statutory requirements. The same applies to the right to data portability.

Our Data Protection Officer

We have appointed a Data Protection Officer for our company. You can contact them via the following channels:

a.s.k. Datenschutz e.K.
Schulstraße 16a
91245 Simmersdorf, Germany
Email: Info@ask-datenschutz.de
Phone: +49 9155 26399 70
Website: www.ask-datenschutz.de

Right to lodge a complaint

You have the right to lodge a complaint with a data protection supervisory authority regarding our processing of personal data:

The Hessian Data Protection Commissioner (Der Hessische Datenschutzbeauftragte)
Gustav-Stresemann-Ring
65189 Wiesbaden, Germany
Phone: +49 611 1408 0
Email: poststelle@datenschutz.hessen.de
Website: www.datenschutz.hessen.de

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.